Scott County Sheriff’s Office
PUBLIC RECORDS REǪUEST
DATE OF REǪUEST: ____________
NAME OF PERSON REǪUESTING: ______________________________
ADDRESS: PHONE: SUBJECT MATTER:___________________________
PUBLIC RECORDS REǪUESTED:____________________________________________________________________
MANNER OF COMPLIANCE (Please check):
_____I wish to personally inspect the specified records, or______I request the specified records be copied by the County, at the rate of $.50 per page.
MANNER OF DELIVERY (Please check):
_____By mail to the address above
_____In person at County offices
Email:
I understand that Scott County will grant my request only as it pertains to records specified as “Public Records” under the Mississippi Public Records Act. I further understand that the actual cost of compliance with my request, if granted, shall be borne by me, including the cost of mailing if applicable. I also understand that any request shall be clear and concise and shall be directed toward only the subject matter indicated above. Actual costs of compliance with my request, if granted, shall be paid by me in advance of the receipt of any information, and shall include all costs associated with compliance with the request including time to search, review, and duplicate such records.
Signature of Requester Date
This request is directed to: The Scott County Sheriff’s Office
Compliance Officer
531 Airport Rd
Forest, MS 39074
=====================================================================================
For SCSO Use
Approval granted by:
Estimated costs:
Estimated Date of Compliance:
Actual Date of Compliance:
Estimated Date of Compliance:
Actual Date:
GENERAL INFORMATION CONCERN PUBLIC RECORDS REǪUESTS:
As described in the Public Records Act of 1983, The Scott County Sheriff’s Office provides public access to records designated as “Public Record” by the Act. The Scott County Sheriff’s Office will provide copies of public records as requested, in the requested format, if available. If a public record is not available in the format requested, The Scott County Sheriff’s Office will make such record(s) available in the format in which it is maintained. As allowed by the Mississippi Public Records Act, Scott County, Mississippi is afforded a reasonable time to review the request for public records, locate the records, and assemble and provide the same.
FEES:
Unless otherwise provided by statute or administrative rule, the fees associated with any public records request made to Scott County, Mississippi shall be calculated as follows:
•
Labor Charge: $20 per hour (includes researching, locating, compiling, editing, or otherwise processing information and records)
•
Copies: $.50 per page
•
Actual cost for use of material and equipment for producing copies of non-standard records
•
Actual cost for delivery of records, such as postage fees
•
Actual cost of time spent by attorney reviewing public records, redacting material from public records, or segregating the public records into exempt and non-exempt records
Please be advised that The Scott County Sheriff’s Office, is allowed to charge for the time required in the research of public records even in the event the search fails to locate any record that may be responsive to the request, or if the record located is subsequently determined to be exempt from disclosure.
PROCEDURE:
The requester is to provide a completed and signed copy of the public records request form to The Scott County, Sheriff’s Office.
1.The Scott County Sheriff’s Office, will attempt to locate and assemble the records requested, eliminating any records that are exempt from disclosure, and calculate the actual search time and reproduction costs in order to notify the requester of the balance due.
2.The requester provides payment to Scott County for the fees associated with the records request.
3.The Scott County Sheriff’s Office sends the requested records to the requester.
The Scott County Sheriff’s Office will produce the records within 7 business days after receiving the request. If the requested public records cannot be produced within 7 business days, Scott County will provide a written explanation to the requester as to why the requested records cannot be provided within such timeframe. In any event, the requested public records will be provided within 14 business days of the request, unless otherwise agreed.
All requests for public records shall be addressed as follows: The Scott County Sheriff’s Office
Attention: Compliance
531 Airport Rd
Forest, MS 39074 Each request should be clearly noted as a “Public Records Request”.